GEM Word tidy-up

Graham has developed an automated application for cleaning up Word documents so they conform to house styles. The application – GEM – dramatically reduces administration and processing times for in-house editors handling documents from external sources.

GEM’s standard capabilities include:

• removing empty paragraphs
• changing spellings to conform to house guidelines
• removing inappropriate spaces preceding punctuation marks.

In addition, the application can be tailored to meet client requirements. Such requirements can include:

• removing headers and footers
• formatting certain words or phrases (e.g. publication titles) appropriately
• formatting references appropriately.

The clean-up process is entirely automated and works as follows:

• The client logs in to the GEM FTP site
• The client uploads the relevant document in either Word or RTF format
• The document is processed
• The document is emailed to the client as a Word document.

Manual intervention is only required in the case of any queries. In these instances, amendments are made to the application’s rules to handle future instances of the query.

To read examples of GEM in use, visit Typical Projects.

To enquire about using GEM in your setting, please get in touch.